Claritude Logo

SpeedFiler 2.0.0 Release Notes

Published: 2 August 2007
Revised: n/a


What is SpeedFiler?

SpeedFiler is a powerful add-in for Microsoft® Outlook® that makes it extremely easy to file incoming and outgoing email. SpeedFiler's super-fast, find-as-you-type folder selection window makes filing almost effortless, even if you have a deep hierarchy of hundreds of folders. When you send a message, SpeedFiler can prompt you to select a folder in which to file it, so you don't have to dump it in Sent Items. SpeedFiler does not require you to change the way you work or organize your mail -- it just helps get the job done faster.

Key Benefits

  • Quickly file received messages, using only a few keystrokes
    In most cases, SpeedFiler just knows where you will want to file a message, so you'll be able to file it with just one or two mouse-clicks. Alternatively, you can choose from a list of recently used folders, or search for a folder using SpeedFiler's rapid folder selection dialog. Additionally, you can file received messages automatically when you reply to them (see next).
  • Easily specify where to file sent messages
    SpeedFiler makes it easy to specify where to file the outgoing item while you are editing it or when you send it. You no longer have to fish sent messages out of the Sent Items folder, nor CC: yourself on outgoing items in order to file them in the appropriate folders.
  • Improved Productivity
    SpeedFiler improves your productivity in a number of ways:
    • Significantly reduces the time needed for keeping your mailbox organized.
    • Improved organization of your mailbox allows you to find things much more easily.
    • Makes it easy to keep your Inbox clear of clutter.

Key Features

  • Intelligent Folder Suggestions (SpeedFiler Professional Only)
    SpeedFiler analyzes each message and generates an intelligent selection of appropriate folders. You can use the SpeedFiler toolbar or SpeedFiler's powerful folder selection dialog to file the message in one of these folders with just one or two clicks of the mouse.
  • Rapid folder selection dialog
    SpeedFiler's patent-pending folder selection dialog is much faster than Outlook's own dialog; as you type the name of a folder, only the matching folders are displayed. Any folder in the system can be located within seconds, even if it is deep in a hierarchy of thousands of folders.
  • Easily specify where to file sent messages
    When you are composing a message, the SpeedFiler toolbar displays the name of the folder in which it will be filed after sending. You can specify a different location with a couple of clicks, by picking a recently used folder or launching SpeedFiler's rapid folder selection dialog.
    • In contrast with Outlook 2003, SpeedFiler allows you to specify a destination folder that is not in the default message store.
  • Automatic prompt to file outgoing messages
    If you did not specify a folder in which to file an outgoing message, SpeedFiler will optionally prompt you to do this when you hit the Send button. SpeedFiler will then prompt you to choose a folder from an intelligent selection of suggestions, a list of recently used folders, or allow you to perform a rapid search for the folder.
  • File original message when sending a reply (SpeedFiler Professional Only)
    When you reply to a message, SpeedFiler can automatically file the original message in the same folder that you select for the outgoing reply.
  • Streamlined navigation to Outlook folders
    Just type in a few letters from the folder's name into the appropriate field on the SpeedFiler toolbar and hit Enter, or open SpeedFiler's streamlined folder selection dialog and SpeedFiler will present you with a list of matches as you type. These can also be expanded in order to show their sub-folders. You might even find that you no longer need Outlook's Favorite Folders list!
  • Alternative default Sent Items folder (SpeedFiler Professional Only)
    Unlike Outlook, SpeedFiler allows you to choose the default Sent Items folder. If you work with Microsoft Exchange, but file your messages in a local message store, you can now save your sent messages directly to your local  message store.
  • Ergonomic design
    SpeedFiler is optimized for fast and efficient interaction with the user via the keyboard and/or mouse. It is generally unobtrusive, making itself noticeable only when necessary or relevant.

What's New?

SpeedFiler 2.0.0

This release is a major upgrade, and includes many new features and improvements.

New Features, Improvements & Changes

  • Load Time Reduced by Almost 100%
    SpeedFiler now scans the folder tree in the background, so there is no longer a delay when Outlook starts up. SpeedFiler also caches this information so that subsequent Outlook sessions start even faster. In addition, SpeedFiler will continue to detect any changes to the folder structure as they occur.
  • Intelligent Folder Suggestions (SpeedFiler Professional Only)
    SpeedFiler now analyzes incoming and outgoing messages and suggests appropriate folders for each message. If SpeedFiler's top suggestion is correct (in Outlook 2007, any of the top three suggestions), it takes just a single toolbar click (shortcut: Ctrl+W) to file the message. The File In menu has been enhanced to show additional suggestions, which are also displayed in the folder selection dialog.
  • File Original Message With Reply (SpeedFiler Professional Only)
    When you send a reply to an incoming message, the original message can now be automatically filed in the same folder as the reply.
  • Improved Folder Selection Dialog
    SpeedFiler's rapid folder selection dialog has been improved to give easier access to recently used folders, and also to display an intelligent list of suggested folders that are appropriate for the message that is being filed. In addition, the folder selection dialog now offers a "Send & Delete" button which gives you the ability not to keep an outgoing item after it is sent.
  • Adaptive Match Ranking Algorithm
    In SpeedFiler's rapid folder selection dialog, when multiple folders match the text entered by the user, they are now ranked in order of the quality of the match and the likelihood of selection, based on past behavior. This significantly increases the probability that SpeedFiler will highlight the desired folder without the user having to manually select one of the alternative matches.
  • Additional Message Types Supported
    Version 2.0.0 can be used to file most types of messages, not just regular messages. For example, Read Receipts and Post items can now be filed.
  • SpeedFiler Ribbon and Menu Reorganized in Outlook 2007
    SpeedFiler's ribbon layout has been made more intuitive and section headings have been added to the menus.
  • Outlook 2002/XP No Longer Supported
    As of this version, SpeedFiler no longer supports Outlook 2002/XP.
  • Registry Settings Added for Automated Deployments
    When creating pre-configured deployment packages for use in large organizations, it is now possible to pre-configure SpeedFiler to index Public Folders and/or archive folders by default.

Bug Fixes

  • Fixed: Folder selection dialog opens up in wrong monitor of multi-monitor system
    In systems with multiple monitors, the folder selection dialog would not always open on the expected monitor. It will now always center itself above the Outlook window from which it is called, on the appropriate monitor.

  • Fixed: Toolbar remains after uninstalling   [KI-SF-0005]
    Uninstalling SpeedFiler did not remove the SpeedFiler toolbar.
  • Fixed: Received date changes when filing a message
    In rare cases, filing an item would change its received date.
  • Fixed: Deleted folders continue to appear in SpeedFiler's folder selection dialog
    Deleted folders no longer appear in SpeedFiler's folder selection dialog.

SpeedFiler 1.1.2

This maintenance release contains minor feature improvements and addresses a number of issues discovered in the previous version.

New Features, Improvements & Changes

  • Single character search strings match beginnings only
    In the folder selection window, SpeedFiler displays all folders whose names contain the search text. If only a single character is entered, SpeedFiler will now list all the folders whose names begin with that character. This is much more useful than showing all the folders with names containing that character.

  • Reduced memory footprint
    SpeedFiler's internal data structure has been improved, significantly reducing the amount of memory that SpeedFiler consumes.

Bug Fixes

  • Fixed: Outlook 2007 occasionally offers to disable SpeedFiler when shutting down
    When Outlook 2007 shuts down, it will occasionally have a problem with SpeedFiler and will offer to disable it.

  • Fixed: The "File In" and "SpeedFiler" buttons occasionally disappear from SpeedFiler's main toolbar
    In some configurations, the "File In" and "SpeedFiler" menu buttons would occasionally be missing from the SpeedFiler toolbar in Outlook's main window, requiring the user to manually reset the toolbar.

SpeedFiler 1.1.1

This is a maintenance release that addresses a number of issues discovered in the previous version.

Bug Fixes

  • Fixed: In rare cases, after loading SpeedFiler for the first time, the Configuration Wizard and main Outlook window flicker alternately and are deadlocked
    After installing SpeedFiler and starting Outlook, SpeedFiler attempts to show its Configuration Wizard. In rare cases, the Configuration Wizard competes with Outlook for the focus, resulting in flickering and Outlook is unusable.

  • Fixed: Outlook terminates unexpectedly when accessing an IMAP store
    In some cases, Outlook may terminate unexpectedly when accessing an IMAP store. If the IMAP store is the default store, this happens immediately after SpeedFiler finishes loading. Otherwise, Outlook may crash when the user navigates to a folder in an IMAP store that is loaded by the current Outlook profile.

  • Fixed: SpeedFiler fails to initialize, and logs an "Invalid procedure call or argument" in "clsOutlookW.GetDefaultFolderW"
    This can happen if there are two Outlook profiles, each of which uses a different set of data stores. SpeedFiler normally prevents the user from excluding the default data store, but when one profile is loaded, SpeedFiler can be configured not to index a store, which happens to be the default store of the other profile. When the other profile is loaded, SpeedFiler does not index it, and causes the above error.
    Fix Note: SpeedFiler will now always index the default store, regardless of the configuration settings for that store.
  • Fixed: Folder selection window will not open, reporting "Error 35602: Key is not unique in collection" in "frmSelectFolder.AddFolder"
    In certain cases, a specific data store may appear twice in the folder tree in Outlook's main window. This is a well-known problem, but is harmless. In configurations where this problem occurs, the File In Folder / Go To Folder window will not open, and the above error is reported.

SpeedFiler 1.1.0

This release adds support for new environments, optimizes some of the existing features and addresses many issues discovered in the previous version.

New Features, Improvements & Changes

  • Outlook 2007 Support
    SpeedFiler 1.1 supports Outlook 2007, including Outlook 2007's new Ribbon toolbar.
  • Windows Vista Support
    SpeedFiler 1.1 now officially compatible with Windows Vista.
  • Optional Prompt When Replying To A Previously Filed Message
    In previous versions, if Outlook was configured to file replies in the same folder as the original message (except for the Inbox folder), SpeedFiler would not prompt the user for a folder when the Send button was clicked. In version 1.1.0, the default behavior is now to prompt the user for a folder, using the folder of the original message as a default choice.
  • Toolbar Customization Support
    It is now possible to hide the SpeedFiler toolbar, remove buttons from it, or even drag SpeedFiler buttons onto other toolbars. The toolbar can be reset to its original state by clicking the Reset Toolbars button in the "Other" tab of the Options window.
  • Improved Performance & Memory Consumption
    Version 1.1 works faster than previous versions and consumes significantly less memory.
  • Configuration Changes Regarding Outlook's Use Of Word Or Outlook's Own Internal Editor
    With this version, SpeedFiler no longer offers the ability to reconfigure Outlook to use its own internal editor or Word when composing new messages. This can still be done very easily using Outlook's own options window, via Tools | Options | Mail Format.
  • Changed Behavior Regarding Outlook's "Save copies of messages in Sent Items folder"
    Previously, if this setting was turned off, SpeedFiler would still cause outgoing messages to be saved by default. SpeedFiler now honors this setting.
  • Outlook 2000 No Longer Supported
    As of this version, SpeedFiler no longer supports Outlook 2000.

Bug Fixes

  • Fixed: Some Outgoing Messages are Saved in Outlook's Sent Items Folder   [KI-SF-0038-F]
    In Outlook 2003, if you have defined an alternative folder to use for sent items instead of Outlook's default Sent Items folder, outgoing messages that have been saved in Drafts (either manually or automatically after a few minutes) will end up in Outlook's default Sent Items folder. In this case, you will also not be prompted for a folder when you click the Send button.
  • Fixed: SpeedFiler Does Not Index Public Folders In Some Configurations  
    In some configurations, SpeedFiler fails to index Public Folders and therefore cannot be used to navigate to Public Folders or file items in Public Folders.

  • Fixed: SpeedFiler Indexes A Maximum of 250 to 500 Server-based Folders In Some Exchange Configurations  
    In some configurations of Microsoft Exchange, SpeedFiler stops indexing server-based folders once it has indexed 250 or 500 of these, depending on the specific configuration.

  • Fixed: Folders in newly-opened data store (PST file) not recognized   [KI-SF-0007-F]
    When a new data store (PST file) is opened, SpeedFiler will not automatically list its folders as matches in the Go To Folder or File In Folder windows.

  • Fixed: SpeedFiler's Folder Tree Incorrect After Specific Changes in Outlook Folder Hierarchy   [KI-SF-0026-F]
    SpeedFiler tracks any changes in the folder tree structure. However, if an Outlook folder that has no "siblings" (i.e. has no other folders under the same "parent" folder) is moved to a different part of the folder tree, SpeedFiler will subsequently represent the folder at both the old and new locations, when displaying the tree in the folder selection window.

  • Fixed: Filing an Item in its Current Location Generates an Error   [KI-SF-0037-F]
    If you attempt to file an item in the folder where it currently resides (i.e. the end result is that it stays where it is), SpeedFiler issues the following message: One or more item(s) could not be moved to the specified folder. Check that this folder is available. (Message code: 2200)

SpeedFiler 1.0.1

This release is a maintenance release that fixes some outstanding minor issues.

Bug Fixes

  • Fixed: SpeedFiler Toolbar Disappears When Next/Previous Item Command Is Used   [KI-SF-0028-F]
    In some configurations, if a message is displayed in its own window, and the user displays the previous or next message in the same window by using Outlook's Next Item or Previous Item commands, the SpeedFiler Toolbar disappears.

  • Fixed: SpeedFiler Toolbar Disappears from Automatically Opened Item after Previous Item Deleted or Moved   [KI-SF-0031-F]
    If Outlook XP or 2003 is configured to display the next/previous item when the currently open item is deleted or moved, the SpeedFiler toolbar will be unavailable for the message automatically opened after the previous one was moved or deleted.

  • Fixed: Occasional Unexpected Error When Sending Messages using Word   [KI-SF-0033-F]
    If SpeedFiler is configured to prompt for a folder when sending messages, and Outlook is configured to use Word to compose new messages, the following unexpected error occasionally occurs when the Send button is clicked: "405 - Cannot show modal form in this context".

  • Fixed: Incorrect Folder Selection if Folder Selection Window Dismissed Before Matches Displayed   [KI-SF-0034-F]
    In the folder selection window, if the user types the name of a folder and immediately clicks Enter without waiting to see the matches displayed in the tree, the selected folder is the one highlighted in the tree prior to entry of the search text.
    Fix Note: If you know that there is only one folder that matches your text, you can now type in its name and hit Enter without waiting to see it displayed in the tree. This makes for super-fast folder selection!

  • Fixed: Occasional Beep Following Entry of First Character in Folder Selection Window   [KI-SF-0035-F]
    Just after typing the first letter in the folder selection window, SpeedFiler occasionally complains that there are too many matches, with an accompanying beep. Although factually correct, this warning comes too fast for some users.

SpeedFiler 1.0.0

Everything is new — this is the first generally available release of SpeedFiler.

Download & Installation Instructions

Before downloading and/or installing the product, check the system requirements to verify that your environment is supported.

Download Instructions

Download the product from the download page

Installation Instructions

  1. Close all Microsoft Outlook windows.
  2. Run the setup wizard.
  3. Start Microsoft Outlook.

System Requirements

  • The following operating systems are supported:
    • Microsoft Windows 2000 Professional
    • Microsoft Windows XP
    • Microsoft Windows Server 2003
    • Microsoft Windows Vista
  • The following e-mail client programs are supported:
    • Microsoft Outlook 2003 (Internet or Exchange)
    • Microsoft Outlook 2007 (Internet or Exchange)

Known Issues & Limitations

  • SpeedFiler does not prompt to file messages sent using other application's "Send To Mail Recipient" feature   [KI-SF-0002]
    If you use another application's "Send To Mail Recipient" feature to send a document via e-mail, SpeedFiler may not prompt you to file the outgoing message. This is because some applications activate Outlook in a such a way that the add-ins are not loaded.

  • Flagged messages marked as complete cannot be filed   [KI-SF-0003]
    In some environments, attempting to file a flagged message that has been marked as completed will result in an error message.
    Workaround: Drag the message and drop it into the desired folder, or clear the flag before filing it using SpeedFiler.

  • Using Microsoft Word as the default message editor in Outlook 2003   [KI-SF-0004]
    If you have configured Outlook so that you compose your messages in Microsoft Word, the SpeedFiler toolbar is not displayed, but SpeedFiler will still prompt you to file outgoing messages, if so configured. 

  • Folder tree does not scroll to show folder after navigation   [KI-SF-0006]
    In some service packs of Outlook 2003, when SpeedFiler's Go To Folder command is used to navigate to a folder, although the folder is successfully displayed and its contents are listed, the folder tree does not scroll to display the selected folder.

  • SpeedFiler Not Available in Microsoft Outlook's Advanced Find Window   [KI-SF-0009]
    SpeedFiler is not available in Microsoft Outlook's Advanced Find window. 

  • Go To Folder Dropdown List Empty At Outlook Startup   [KI-SF-0025]
    If Outlook is configured to start up in the "Outlook Today" folder, or in another such view that does not display a list of messages, the Go To Folder dropdown list on Outlook's main window toolbar is empty. As soon as a message is highlighted, the dropdown will contain a list of recently used folders.

  • SpeedFiler Toolbar Remains When SpeedFiler Add-in Disconnected   [KI-SF-0027]
    If the SpeedFiler is manually disconnected while Outlook is running, typically via Outlook's COM Add-ins window, the SpeedFiler toolbars will remain visible and will not be automatically removed.
    Workaround: To remove the toolbars manually, choose Customize on the Tools menu, select SpeedFiler in the list of toolbars, then click Delete.

  • Not Supported: Hebrew, Arabic and Other Non-Western Character Sets   [KI-SF-0036]
    The folder tree in the folder selection window does not currently support folder names consisting of Hebrew, Arabic and other non-western characters. Entering a search term in these character sets is also not currently supported.

  • Error reported after SpeedFiler loads: "The application will load, but events will not be logged"
    This error occurs when SpeedFiler attempts to open or create the log file, while running in a user account that is configured to have a "roaming profile." SpeedFiler will function normally, but will not log anything for troubleshooting purposes.


Copyright © 2007 Claritude Software. All rights reserved. Claritude and SpeedFiler are trademarks of Claritude Software.