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SpeedFiler 1.1.2 Release Notes

Part Number: RN-SF-01-01-02
Published:      21 March 2007
Revised:         n/a


What is SpeedFiler?

SpeedFiler is a Microsoft Outlook add-on that helps you keep your email organized by speeding up the process of filing your incoming and outgoing messages, without requiring you to change the way you work or organize your mail. If you send and receive lots of e-mail, like to keep it filed, and have many folders in a hierarchical structure, SpeedFiler will save you time.

Key Features

  • Quickly file received messages
    In order to file a message, pick a recently used folder or launch the streamlined "File In Folder" window to quickly select the desired folder. SpeedFiler's window is much faster than Outlook's; as you type the name of a folder, only the matching folders are displayed. These can also be expanded in order to show their sub-folders.
  • Easily specify where to file sent messages
    When you are composing a message, the SpeedFiler toolbar displays the name of the folder in which it will be filed after sending. You can specify a different location with a couple of clicks, by picking a recently used folder or launching SpeedFiler's "File In Folder" window.
    • In contrast with Outlook, SpeedFiler allows you to specify a destination folder that is not in the default message store.
  • Automatic prompt to file outgoing messages
    If you did not specify a folder in which to file an outgoing message, SpeedFiler can prompt you to do this when you hit the Send button. (This is configurable.)
  • Streamlined navigation to Outlook folders
    Just type in a few letters from the folder's name into the appropriate field on the SpeedFiler toolbar and hit Enter, or open SpeedFiler's streamlined "Go To Folder" window and SpeedFiler will present you with a list of matches as you type. These can also be expanded in order to show their sub-folders. You might even find that you no longer need Outlook's Shortcut Bar!
  • Alternative default Sent Items folder
    Unlike Outlook, SpeedFiler allows you to choose the default Sent Items folder. If you work with Microsoft Exchange, but file your messages in a local message store, you can now save your sent messages directly to your local  message store.
  • Ergonomic design
    SpeedFiler is optimized for fast and efficient interaction with the user via the keyboard and/or mouse. It is generally unobtrusive, making itself noticeable only when necessary or relevant.

What's New?

SpeedFiler 1.1.2

This maintenance release contains minor feature improvements and addresses a number of issues discovered in the previous version.

New Features, Improvements & Changes

  • Single character search strings match beginnings only
    In the folder selection window, SpeedFiler displays all folders whose names contain the search text. If only a single character is entered, SpeedFiler will now list all the folders whose names begin with that character. This is much more useful than showing all the folders with names containing that character.

  • Reduced memory footprint
    SpeedFiler's internal data structure has been improved, significantly reducing the amount of memory that SpeedFiler consumes.

Bug Fixes

  • Fixed: Outlook 2007 occasionally offers to disable SpeedFiler when shutting down
    When Outlook 2007 shuts down, it will occasionally have a problem with SpeedFiler and will offer to disable it.

  • Fixed: The "File In" and "SpeedFiler" buttons occasionally disappear from SpeedFiler's main toolbar
    In some configurations, the "File In" and "SpeedFiler" menu buttons would occasionally be missing from the SpeedFiler toolbar in Outlook's main window, requiring the user to manually reset the toolbar.

SpeedFiler 1.1.1

This is a maintenance release that addresses a number of issues discovered in the previous version.

Bug Fixes

  • Fixed: In rare cases, after loading SpeedFiler for the first time, the Configuration Wizard and main Outlook window flicker alternately and are deadlocked
    After installing SpeedFiler and starting Outlook, SpeedFiler attempts to show its Configuration Wizard. In rare cases, the Configuration Wizard competes with Outlook for the focus, resulting in flickering and Outlook is unusable.

  • Fixed: Outlook terminates unexpectedly when accessing an IMAP store
    In some cases, Outlook may terminate unexpectedly when accessing an IMAP store. If the IMAP store is the default store, this happens immediately after SpeedFiler finishes loading. Otherwise, Outlook may crash when the user navigates to a folder in an IMAP store that is loaded by the current Outlook profile.

  • Fixed: SpeedFiler fails to initialize, and logs an "Invalid procedure call or argument" in "clsOutlookW.GetDefaultFolderW"
    This can happen if there are two Outlook profiles, each of which uses a different set of data stores. SpeedFiler normally prevents the user from excluding the default data store, but when one profile is loaded, SpeedFiler can be configured not to index a store, which happens to be the default store of the other profile. When the other profile is loaded, SpeedFiler does not index it, and causes the above error.
    Fix Note: SpeedFiler will now always index the default store, regardless of the configuration settings for that store.
  • Fixed: Folder selection window will not open, reporting "Error 35602: Key is not unique in collection" in "frmSelectFolder.AddFolder"
    In certain cases, a specific data store may appear twice in the folder tree in Outlook's main window. This is a well-known problem, but is harmless. In configurations where this problem occurs, the File In Folder / Go To Folder window will not open, and the above error is reported.

SpeedFiler 1.1.0

This release adds support for new environments, optimizes some of the existing features and addresses many issues discovered in the previous version.

New Features, Improvements & Changes

  • Outlook 2007 Support
    SpeedFiler 1.1 supports Outlook 2007, including Outlook 2007's new Ribbon toolbar.
  • Windows Vista Support
    SpeedFiler 1.1 now officially compatible with Windows Vista.
  • Optional Prompt When Replying To A Previously Filed Message
    In previous versions, if Outlook was configured to file replies in the same folder as the original message (except for the Inbox folder), SpeedFiler would not prompt the user for a folder when the Send button was clicked. In version 1.1.0, the default behavior is now to prompt the user for a folder, using the folder of the original message as a default choice.
  • Toolbar Customization Support
    It is now possible to hide the SpeedFiler toolbar, remove buttons from it, or even drag SpeedFiler buttons onto other toolbars. The toolbar can be reset to its original state by clicking the Reset Toolbars button in the "Other" tab of the Options window.
  • Improved Performance & Memory Consumption
    Version 1.1 works faster than previous versions and consumes significantly less memory.
  • Configuration Changes Regarding Outlook's Use Of Word Or Outlook's Own Internal Editor
    With this version, SpeedFiler no longer offers the ability to reconfigure Outlook to use its own internal editor or Word when composing new messages. This can still be done very easily using Outlook's own options window, via Tools | Options | Mail Format.
  • Changed Behavior Regarding Outlook's "Save copies of messages in Sent Items folder"
    Previously, if this setting was turned off, SpeedFiler would still cause outgoing messages to be saved by default. SpeedFiler now honors this setting.
  • Outlook 2000 No Longer Supported
    As of this version, SpeedFiler no longer supports Outlook 2000.

Bug Fixes

  • Fixed: Some Outgoing Messages are Saved in Outlook's Sent Items Folder   [KI-SF-0038-F]
    In Outlook 2003, if you have defined an alternative folder to use for sent items instead of Outlook's default Sent Items folder, outgoing messages that have been saved in Drafts (either manually or automatically after a few minutes) will end up in Outlook's default Sent Items folder. In this case, you will also not be prompted for a folder when you click the Send button.
  • Fixed: SpeedFiler Does Not Index Public Folders In Some Configurations  
    In some configurations, SpeedFiler fails to index Public Folders and therefore cannot be used to navigate to Public Folders or file items in Public Folders.

  • Fixed: SpeedFiler Indexes A Maximum of 250 to 500 Server-based Folders In Some Exchange Configurations  
    In some configurations of Microsoft Exchange, SpeedFiler stops indexing server-based folders once it has indexed 250 or 500 of these, depending on the specific configuration.

  • Fixed: Folders in newly-opened data store (PST file) not recognized   [KI-SF-0007-F]
    When a new data store (PST file) is opened, SpeedFiler will not automatically list its folders as matches in the Go To Folder or File In Folder windows.

  • Fixed: SpeedFiler's Folder Tree Incorrect After Specific Changes in Outlook Folder Hierarchy   [KI-SF-0026-F]
    SpeedFiler tracks any changes in the folder tree structure. However, if an Outlook folder that has no "siblings" (i.e. has no other folders under the same "parent" folder) is moved to a different part of the folder tree, SpeedFiler will subsequently represent the folder at both the old and new locations, when displaying the tree in the folder selection window.

  • Fixed: Filing an Item in its Current Location Generates an Error   [KI-SF-0037-F]
    If you attempt to file an item in the folder where it currently resides (i.e. the end result is that it stays where it is), SpeedFiler issues the following message: One or more item(s) could not be moved to the specified folder. Check that this folder is available. (Message code: 2200)

SpeedFiler 1.0.1

This release is a maintenance release that fixes some outstanding minor issues.

Bug Fixes

  • Fixed: SpeedFiler Toolbar Disappears When Next/Previous Item Command Is Used   [KI-SF-0028-F]
    In some configurations, if a message is displayed in its own window, and the user displays the previous or next message in the same window by using Outlook's Next Item or Previous Item commands, the SpeedFiler Toolbar disappears.

  • Fixed: SpeedFiler Toolbar Disappears from Automatically Opened Item after Previous Item Deleted or Moved   [KI-SF-0031-F]
    If Outlook XP or 2003 is configured to display the next/previous item when the currently open item is deleted or moved, the SpeedFiler toolbar will be unavailable for the message automatically opened after the previous one was moved or deleted.

  • Fixed: Occasional Unexpected Error When Sending Messages using Word   [KI-SF-0033-F]
    If SpeedFiler is configured to prompt for a folder when sending messages, and Outlook is configured to use Word to compose new messages, the following unexpected error occasionally occurs when the Send button is clicked: "405 - Cannot show modal form in this context".

  • Fixed: Incorrect Folder Selection if Folder Selection Window Dismissed Before Matches Displayed   [KI-SF-0034-F]
    In the folder selection window, if the user types the name of a folder and immediately clicks Enter without waiting to see the matches displayed in the tree, the selected folder is the one highlighted in the tree prior to entry of the search text.
    Fix Note: If you know that there is only one folder that matches your text, you can now type in its name and hit Enter without waiting to see it displayed in the tree. This makes for super-fast folder selection!

  • Fixed: Occasional Beep Following Entry of First Character in Folder Selection Window   [KI-SF-0035-F]
    Just after typing the first letter in the folder selection window, SpeedFiler occasionally complains that there are too many matches, with an accompanying beep. Although factually correct, this warning comes too fast for some users.

SpeedFiler 1.0.0

Everything is new — this is the first generally available release of SpeedFiler.

Download & Installation Instructions

Before downloading and/or installing the product, check the system requirements to verify that your environment is supported.

Download Instructions

Download the product from the download page

Installation Instructions

  1. Close all Microsoft Outlook windows.
  2. Run the setup wizard.
  3. Start Microsoft Outlook.

System Requirements

  • The following operating systems are supported:
    • Microsoft Windows 2000 Professional
    • Microsoft Windows XP
    • Microsoft Windows Server 2003
    • Microsoft Windows Vista
  • The following e-mail client programs are supported:
    • Microsoft Outlook XP (Internet or Exchange)
    • Microsoft Outlook 2003 (Internet or Exchange)
    • Microsoft Outlook 2007 (Internet or Exchange)

Known Issues

  • SpeedFiler does not prompt to file messages sent using other application's "Send To Mail Recipient" feature   [KI-SF-0002]
    If you use another application's "Send To Mail Recipient" feature to send a document via e-mail, SpeedFiler may not prompt you to file the outgoing message. This is because some applications activate Outlook in a such a way that the add-ins are not loaded.

  • Flagged messages marked as complete cannot be filed   [KI-SF-0003]
    Attempting to file a flagged message that has been marked as completed will result in an error message.
    Workaround: Drag the message and drop it into the desired folder.

  • Using Microsoft Word as the default message editor in Outlook XP/2003   [KI-SF-0004]
    If you have configured Outlook so that you compose your messages in Microsoft Word, the SpeedFiler toolbar is not displayed, but SpeedFiler will still prompt you to file outgoing messages, if so configured. 

  • Toolbar remains after uninstalling   [KI-SF-0005]
    After uninstalling SpeedFiler, the SpeedFiler toolbar will no longer be visible, but will remain on the list of available toolbars.
    Workaround: Remove the SpeedFiler toolbar as follows: choose Customize on the Tools menu, select SpeedFiler in the list of toolbars, then click Delete.

  • Folder tree does not scroll to show folder after navigation   [KI-SF-0006]
    In some service packs of Outlook 2003, when SpeedFiler's Go To Folder command is used to navigate to a folder, although the folder is successfully displayed and its contents are listed, the folder tree does not scroll to display the selected folder.

  • SpeedFiler Not Available in Microsoft Outlook's Advanced Find Window   [KI-SF-0009]
    SpeedFiler is not available in Microsoft Outlook's Advanced Find window. In addition, the key combination Ctrl+Shift+V will not invoke Outlook's Move to Folder command in the Advanced Find window.
    Workaround: Use the Move to Folder command on the Edit menu or the right-click menu.

  • PST & OST selections are discarded   [KI-SF-0021]
    In the SpeedFiler Options window, on the Other tab, if the PST & OST settings are changed, and the user subsequently displays one of the other tabs, when returning to the Other tab, the changes previously made to the PST & OST settings are discarded.
    Workaround: After configuring the PST & OST settings, click OK.

  • Go To Folder Dropdown List Empty At Outlook Startup   [KI-SF-0025]
    If Outlook is configured to start up in the "Outlook Today" folder, or in another such view that does not display a list of messages, the Go To Folder dropdown list on Outlook's main window toolbar is empty. As soon as a message is highlighted, the dropdown will contain a list of recently used folders.

  • SpeedFiler Toolbar Remains When SpeedFiler Add-in Disconnected   [KI-SF-0027]
    If the SpeedFiler is manually disconnected while Outlook is running, typically via Outlook's COM Add-ins window, the SpeedFiler toolbars will remain visible and will not be automatically removed.
    Workaround: To remove the toolbars manually, choose Customize on the Tools menu, select SpeedFiler in the list of toolbars, then click Delete.

  • Not Supported: Hebrew, Arabic and Other Non-Western Character Sets   [KI-SF-0036]
    The folder tree in the folder selection window does not currently support folder names consisting of Hebrew, Arabic and other non-western characters. Entering a search term in these character sets is also not currently supported.

  • Error reported after SpeedFiler loads: "The application will load, but events will not be logged"
    This error occurs when SpeedFiler attempts to open or create the log file, while running in a user account that is configured to have a "roaming profile." SpeedFiler will function normally, but will not log anything for troubleshooting purposes.

  • Outlook loses focus when starting up
    When Outlook starts up, SpeedFiler loads and displays its splash screen while it scans the folder structure. When the folder scan is complete, SpeedFiler's splash screen closes and the Outlook window loses the focus.

Copyright © 2007 Claritude Software. All rights reserved. Claritude and SpeedFiler are trademarks of Claritude Software.