SpeedFiler 1.1.0 Release Notes
Part Number: RN-SF-01-01-00
Published: 8 January 2007
Revised: 16 January 2007
What is SpeedFiler?
SpeedFiler is a Microsoft Outlook add-on that helps you
keep your email organized by speeding up the process of
filing your incoming and outgoing messages, without requiring
you to change the way you work or organize your mail. If
you send and receive lots of e-mail, like to keep it filed,
and have many folders in a hierarchical structure, SpeedFiler
will save you time.
- Quickly file received messages
In order to file a message, pick a recently used folder
or launch the streamlined "File In Folder" window to
quickly select the desired folder. SpeedFiler's window
is much faster than Outlook's; as you type the name
of a folder, only the matching folders are displayed.
These can also be expanded in order to show their sub-folders.
- Easily specify where to file
When you are composing a message, the SpeedFiler toolbar
displays the name of the folder in which it will be
filed after sending. You can specify a different location
with a couple of clicks, by picking a recently used
folder or launching SpeedFiler's "File In Folder" window.
- In contrast with Outlook,
SpeedFiler allows you to specify a destination folder
that is not in the default message store.
- Automatic prompt to file outgoing
If you did not specify a folder in which to file an
outgoing message, SpeedFiler can prompt you to do this
when you hit the Send button. (This is configurable.)
- Streamlined navigation to
Just type in a few letters from the folder's name into
the appropriate field on the SpeedFiler toolbar and
hit Enter, or open SpeedFiler's streamlined "Go To Folder"
window and SpeedFiler will present you with a list of
matches as you type. These can also be expanded in order
to show their sub-folders. You might even find that
you no longer need Outlook's Shortcut Bar!
- Alternative default Sent Items
Unlike Outlook, SpeedFiler allows you to choose the
default Sent Items folder. If you work with Microsoft
Exchange, but file your messages in a local message
store, you can now save your sent messages directly
to your local message store.
- Ergonomic design
SpeedFiler is optimized for fast and efficient interaction
with the user via the keyboard and/or mouse. It is generally
unobtrusive, making itself noticeable only when necessary
This release adds support for new environments, optimizes some of the existing
features and addresses many issues discovered in the previous version.
New Features, Improvements & Changes
- Outlook 2007 Support
SpeedFiler 1.1 supports Outlook 2007, including Outlook 2007's new Ribbon
- Windows Vista Support
SpeedFiler 1.1 now officially compatible with Windows Vista.
- Optional Prompt When Replying To A Previously
In previous versions, if Outlook was configured to file replies in the same
folder as the original message (except for the Inbox folder), SpeedFiler
would not prompt the user for a folder when the Send button was clicked.
In version 1.1.0, the default behavior is now to prompt the user for a folder,
using the folder of the original message as a default choice.
- Toolbar Customization Support
It is now possible to hide the SpeedFiler toolbar, remove buttons from it,
or even drag SpeedFiler buttons onto other toolbars. The toolbar can be
reset to its original state by clicking the Reset Toolbars button in the
"Other" tab of the Options window.
- Improved Performance & Memory Consumption
Version 1.1 works faster than previous versions and consumes significantly
- Configuration Changes Regarding Outlook's Use
Of Word Or Outlook's Own Internal Editor
With this version, SpeedFiler no longer offers the ability to reconfigure
Outlook to use its own internal editor or Word when composing new messages.
This can still be done very easily using Outlook's own options window, via
Tools | Options | Mail Format.
- Changed Behavior Regarding Outlook's "Save copies
of messages in Sent Items folder"
Previously, if this setting was turned off, SpeedFiler would still cause outgoing messages to be saved by default. SpeedFiler now honors this setting.
- Outlook 2000 No Longer Supported
As of this version, SpeedFiler no longer supports Outlook 2000.
- Fixed: Some Outgoing
Messages are Saved in Outlook's Sent Items Folder [KI-SF-0038-F]
In Outlook 2003, if you have defined an alternative folder to use for sent
items instead of Outlook's default Sent Items folder, outgoing messages
that have been saved in Drafts (either manually or automatically after a
few minutes) will end up in Outlook's default Sent Items folder. In this
case, you will also not be prompted for a folder when you click the Send
- Fixed: SpeedFiler Does Not Index Public Folders
In Some Configurations
In some configurations, SpeedFiler fails to index Public Folders and therefore
cannot be used to navigate to Public Folders or file items in Public Folders.
- Fixed: SpeedFiler Indexes A Maximum of 250 to
500 Server-based Folders In Some Exchange Configurations
In some configurations of Microsoft Exchange, SpeedFiler stops indexing
server-based folders once it has indexed 250 or 500 of these, depending
on the specific configuration.
- Fixed: Folders in newly-opened
data store (PST file) not recognized [KI-SF-0007-F]
When a new data store (PST file) is opened, SpeedFiler will not automatically
list its folders as matches in the Go To Folder or File In Folder windows.
- Fixed: SpeedFiler's Folder Tree Incorrect After
Specific Changes in Outlook Folder Hierarchy [KI-SF-0026-F]
SpeedFiler tracks any changes in the folder tree structure. However, if
an Outlook folder that has no "siblings" (i.e. has no other folders under
the same "parent" folder) is moved to a different part of the folder tree,
SpeedFiler will subsequently represent the folder at both the old and new
locations, when displaying the tree in the folder selection window.
- Fixed: Filing an Item
in its Current Location Generates an Error [KI-SF-0037-F]
If you attempt to file an item in the folder where it currently resides
(i.e. the end result is that it stays where it is), SpeedFiler issues the
following message: One or more item(s) could not be moved to the specified
folder. Check that this folder is available. (Message code: 2200)
This release is a maintenance release that fixes some
outstanding minor issues.
- Fixed: SpeedFiler Toolbar
Disappears When Next/Previous Item Command Is Used
In some configurations, if a message is displayed
in its own window, and the user displays the previous
or next message in the same window by using Outlook's
Next Item or Previous Item commands, the SpeedFiler
- Fixed: SpeedFiler Toolbar
Disappears from Automatically Opened Item after
Previous Item Deleted or Moved [KI-SF-0031-F]
If Outlook XP or 2003 is configured to display the
next/previous item when the currently open item
is deleted or moved, the SpeedFiler toolbar will
be unavailable for the message automatically opened
after the previous one was moved or deleted.
- Fixed: Occasional Unexpected
Error When Sending Messages using Word
If SpeedFiler is configured to prompt for a folder
when sending messages, and Outlook is configured
to use Word to compose new messages, the following
unexpected error occasionally occurs when the Send
button is clicked: "405 - Cannot show modal form
in this context".
- Fixed: Incorrect Folder
Selection if Folder Selection Window Dismissed Before
Matches Displayed [KI-SF-0034-F]
In the folder selection window, if the user types
the name of a folder and immediately clicks Enter
without waiting to see the matches displayed in
the tree, the selected folder is the one highlighted
in the tree prior to entry of the search text.
Fix Note: If you know that there is only
one folder that matches your text, you can now type
in its name and hit Enter without waiting to see
it displayed in the tree. This makes for super-fast
- Fixed: Occasional Beep
Following Entry of First Character in Folder Selection
Just after typing the first letter in the folder
selection window, SpeedFiler occasionally complains
that there are too many matches, with an accompanying
beep. Although factually correct, this warning comes
too fast for some users.
Everything is new — this is the first generally available
release of SpeedFiler.
Download & Installation Instructions
Before downloading and/or installing the product, check the
system requirements to verify that your environment is supported.
Download the product from the
- Close all Microsoft Outlook windows.
- Run the setup wizard.
- Start Microsoft Outlook.
- The following operating systems are supported:
- Microsoft Windows 2000 Professional
- Microsoft Windows XP
- Microsoft Windows Server 2003
- Microsoft Windows Vista
- The following e-mail client programs are supported:
- Microsoft Outlook XP (Internet or Exchange)
- Microsoft Outlook 2003 (Internet or Exchange)
- Microsoft Outlook 2007 (Internet or Exchange)
- SpeedFiler does not prompt
to file messages sent using other application's "Send To Mail Recipient" feature
If you use another application's "Send To Mail Recipient" feature to send a
document via e-mail, SpeedFiler may not prompt you to file the outgoing message.
This is because some applications activate Outlook in a such a way that the
add-ins are not loaded.
- Flagged messages marked as
complete cannot be filed [KI-SF-0003]
Attempting to file a flagged message that has been marked as completed will
result in an error message.
Workaround: Drag the message and drop it into the desired folder.
- Using Microsoft Word as the
default message editor in Outlook XP/2003 [KI-SF-0004]
If you have configured Outlook so that you compose your messages in Microsoft
Word, the SpeedFiler toolbar is not displayed, but SpeedFiler will still prompt
you to file outgoing messages, if so configured.
- Toolbar remains after uninstalling
After uninstalling SpeedFiler, the SpeedFiler toolbar will no longer be visible,
but will remain on the list of available toolbars.
Workaround: Remove the SpeedFiler toolbar as follows: choose Customize
on the Tools menu, select SpeedFiler in the list of toolbars, then click
- Folder tree does not scroll
to show folder after navigation [KI-SF-0006]
In some service packs of Outlook 2003, when SpeedFiler's Go To Folder command
is used to navigate to a folder, although the folder is successfully displayed
and its contents are listed, the folder tree does not scroll to display the
- SpeedFiler Not Available
in Microsoft Outlook's Advanced Find Window [KI-SF-0009]
SpeedFiler is not available in Microsoft Outlook's Advanced Find window. In
addition, the key combination Ctrl+Shift+V will not invoke Outlook's Move to
Folder command in the Advanced Find window.
Workaround: Use the Move to Folder command on the Edit menu or the right-click
- PST & OST selections are
In the SpeedFiler Options window, on the Other tab, if the PST & OST settings
are changed, and the user subsequently displays one of the other tabs, when
returning to the Other tab, the changes previously made to the PST & OST settings
Workaround: After configuring the PST & OST settings, click OK.
- Go To Folder Dropdown
List Empty At Outlook Startup [KI-SF-0025]
If Outlook is configured to start up in the "Outlook Today" folder, or in another
such view that does not display a list of messages, the Go To Folder
dropdown list on Outlook's main window toolbar is empty. As soon as a message
is highlighted, the dropdown will contain a list of recently used folders.
- SpeedFiler Toolbar Remains
When SpeedFiler Add-in Disconnected [KI-SF-0027]
If the SpeedFiler is manually disconnected while Outlook is running, typically
via Outlook's COM Add-ins window, the SpeedFiler toolbars will remain
visible and will not be automatically removed.
Workaround: To remove the toolbars manually, choose Customize
on the Tools menu, select SpeedFiler in the list of toolbars, then click
- Not Supported: Hebrew, Arabic
and Other Non-Western Character Sets [KI-SF-0036]
The folder tree in the folder selection window does not currently support folder
names consisting of Hebrew, Arabic and other non-western characters. Entering
a search term in these character sets is also not currently supported.
- In rare cases, after loading SpeedFiler for the first time, the Configuration Wizard and main Outlook window flicker alternately and are deadlocked
After installing SpeedFiler and starting Outlook, SpeedFiler attempts to show its Configuration Wizard. In rare cases, the Configuration Wizard competes with Outlook for the focus, resulting in flickering and Outlook is unusable.
Workaround: Stop Outlook using the task manager, then
prevent the automatic pop-up of the Configuration Wizard by adding the
following registry value: HKEY_CURRENT_USER\Software\Claritude Software\SpeedFiler\ShowWizard
= 0 (DWORD)
- Outlook terminates unexpectedly when accessing an IMAP store
In some cases, Outlook may terminate unexpectedly when accessing an IMAP
store. If the IMAP store is the default store, this happens immediately
after SpeedFiler finishes loading. Otherwise, Outlook may crash when the
user navigates to a folder in an IMAP store that is loaded by the current
- SpeedFiler fails to initialize,
and logs an "Invalid procedure call or argument" in "clsOutlookW.GetDefaultFolderW"
This can happen if there are two Outlook profiles, each of which uses a
different set of data stores. SpeedFiler normally prevents the user from
excluding the default data store, but when one profile is loaded,
SpeedFiler can be configured not to index a store, which happens to be
the default store of the other profile. When the other profile is
loaded, SpeedFiler does not index it, and causes the above error.
Workaround: In the profile that works, open the SpeedFiler Options window
and ensure that a checkmark appears next to the data store that is the
default store of the other profile.
- Folder selection window will not open, reporting
"Error 35602: Key is not unique in collection" in "frmSelectFolder.AddFolder"
In certain cases, a specific data store may appear twice in the folder tree
in Outlook's main window. This is a well-known problem, but is harmless. In
configurations where this problem occurs, the File In Folder / Go To Folder
window will not open, and the above error is reported.
Workaround: Right-click over the root of the second copy of the
duplicated data store, and choose Close, if it is enabled. Otherwise, recreate
your Outlook profile using the Mail applet in the control panel.
- Error reported after SpeedFiler loads: "The application will load, but events will not be logged"
This error occurs when SpeedFiler attempts to open or create the log file,
while running in a user account that is configured to have a "roaming
profile." SpeedFiler will function normally, but will not log anything for